Southwest Kansas Library System                                   

Title:  System Director

Reports to:  Southwest Kansas Library System Board

FSLA:  Exempt

Status: Full Time (40 hours/wk)

Compensation: The hiring salary range is $69,500-75,000 (placement being dependent on experience and qualifications) with an attractive benefits package.

Company Values

  • Perform quality work within deadlines with or without direct supervision
  • Interact professionally with other employees, customers, and peers throughout the state
  • Work effectively as a team contributor
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations

Position Summary:  Responsible for all facets of a 21 county multi-type library system to include fiscal, personnel, programming, and legislative functions and provides vision and leadership to the Southwest Kansas Library System, its Board, and staff.

Primary Functions:

  1. Serve as technical advisor for the System Board to frame, implement and evaluate System services, operations and policies.
  2. Develop annual budget with the advice of the Budget Committee and maintain System’s financial integrity. Work with auditors to prepare budget publication and ensure timely publication of System budget.
  3. Work with SWKLS committees to develop and manage programs, services, and related policy.
  4. Keep member libraries apprised of staff goals and long-range System plans.
  5. Employ, supervise and evaluate personnel required to carry out the services of the System, including but not limited to creation and review of annual goals and objectives. Review departmental reports.  Assist in planning and implementation of staff continuing education.
  6. Monitor trends in librarianship to ensure that System services are vital and that the current and future needs of member libraries are met.
  7. Ensure System compliance with all state and federal laws and regulations, including knowledge of and familiarity with Kansas statutes and library standards.
  8. Inform the Executive Committee of the needs and status of member libraries.
  9. Oversee care and maintenance of system facilities and operations.
  10. Communicate effectively to System Board and members.  
  11. Represent System on local, state and national issues relevant to library legislation and concerns.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time.

SKILLS AND COMPETENCIES:

  • Strategic Thinking – Recognize future trends and appropriately revise or create services and programs
  • Customer Focus – Work with a positive, service oriented attitude, focused on current and future customer needs
  • Leadership – Support staff in developing innovative ways to assist libraries in creating and maintaining relevant services and programs. Take a leadership role in state-wide activities for the benefit of member libraries and general library service.
  • Problem Solving  – Recognize patterns, consider risks, and use sound judgement to identify, solve, and prevent problems
  • Decision Making – Gather, utilize, and interpret relative information to make informed decisions
  • Financial Management – Successfully manage all income and expenditures, develop annual budget, and oversee grant-funded projects.
  • Presentation Skills – Inform and educate small and large groups through a variety of presentation methods including online and in-person venues.
  • Communication – Convey and receive information effectively in writing and when speaking, keeping staff, customers, and stakeholders apprised of System services and programs
  • Dependability – Take appropriate action to meet goals, schedules, and demands while accepting responsibility for actions, results, and risks

SUPERVISORY RESPONSIBILITY:

Supervises  Consultant, Interlibrary Loan/Reference, System Administrator, Technology Consultant, Technology Trainer, Office Manager

DECISION MAKING:

Full responsibility for decision-making and implementation of all System policy and procedures as established by law and System Board.

QUALIFICATIONS:

Master of Library Science degree from an ALA accredited university, plus at least five years progressively responsible administrative experience.

EXPECTED HOURS OF WORK:

Regular hours are M-F, 8:00am-5:00pm; Flex time and/or comp time may be applied if travel disrupts regular hours.

Physical Requirements:  Must have the ability to:

  • Drive own vehicle, with a valid driver’s license, to System libraries and in-state meetings
  • Lift and/or move 30-40 pound loads over 100 feet multiple times in a 3 hour period
  • Bend, stoop, crouch, kneel to floor multiple times in 3 hour period
  • Stand for 3 hours without sitting
  • Carry a 2 pound load overhead to the height of 6 feet multiple times in a 3 hour period
  • Read 6 pt. type font
  • Hear individuals in a conversational voice at a distance of 10 feet and on the telephone
  • Speak clearly and audibly to individuals at a distance of 10 feet and on the telephone
  • Use hands to finger, handle, feel or operate objects or controls
  • Hand-eye coordination is necessary to operate computers and office equipment

 

Southwest Kansas Library System provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Southwest Kansas Library System complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Selection Guidelines:

Written application, oral interview, reference and background check.

 

For further information, contact Tandy Ritchhart via email (swkls@swkls.org) or phone (620-225-1231 or 1-800-657-2533). Apply via email with a meaningful cover letter and your resume as Word or pdf attachments to Tandy Ritchhart. Position open until filled.

 

 

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

 

Southwest Kansas Library System                                                                            

Title:   Office Assistant

Reports to:   Director

FLSA:   Non-exempt position

Status: Part Time (15 hours/wk)

Compensation: $12.00/hr

Company Values

  • Perform quality work within deadlines with or without direct supervision
  • Interact professionally with other employees, customers, and peers throughout the state
  • Work effectively as a team contributor
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations

POSITION SUMMARY: Provides support for the Office Manager and System staff.

ESSENTIAL FUNCTIONS:Answer telephone, route calls to appropriate staff, and record and distribute telephone messages.

Assist with preparation and distribution of Executive Board information packets and manage board book.

Assist with the compilation and prepare System Directory and System Plan annually.

Assist with the coordination of system mailings, including identification and editing of the mailing list, printing of mailing labels or envelopes, copying and mailing.  Read all mailings and answer or refer inquiries regarding mailings.

Assist with clerical services as required to support the effective operation of the system office and the activities of other staff.

Order, receive and distribute supplies; assist with processing as needed.

Open and confirm book shipments for System as needed

Assist staff with copying projects

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time.

 QUALIFICATIONS:  

High school diploma or equivalent and two (2) years of experience in an office environment (computer applications, typing, filing, operating office machines and telephone techniques) required.

 Demonstrated organizational skills, with the ability to manage multiple tasks and ongoing activities simultaneously.

Familiarity with business applications software.

Ability to make appropriate decisions and function independently with some supervision.

Excellent written and oral communication skills.

Ability to work effectively with co-workers and System members.

PREFERRED QUALIFICATIONS:

Experience in a library setting

 SKILLS AND COMPENTENCIES:

 Customer Focus

Work with a positive, service oriented attitude, focused on current and future customer needs

Communication

Convey and receive information effectively in writing and when speaking, keeping staff, customers, and stakeholders apprised of technology services and programs

Decision Making

Gather, utilize, and interpret relative information to make informed decision

Financial Management

Successfully manage budget allocations and petty cash

Problem Solving

Recognize patterns, consider risks, and use sound judgement to identify, solve, and prevent problems

Dependability

Take appropriate action to meet goals, schedules, and demands while accepting responsibility for actions, results, and risks

SUPERVISORY RESPONSIBILITY:

None

 ESSENTIAL PHYSICAL FUNCTIONS:

The physical demands to perform this job are the ability to talk and hear, use hands to finger, handle, feel or operate objects or controls, sit, stoop, kneel, crouch, and lift and/or move up to 50 pounds.  Hand-eye coordination is necessary to operate computers and office equipment.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

 DECISION MAKING:

Budget and programming decisions must be made in communication with, and subject to approval of, the System Director.

EXPECTED HOURS OF WORK:

Regular hours are M-F, 2:00-5:00 pm

 SELECTION GUIDELINES:

 Written application, oral interview, reference check, and job related tests as required by the System Director.

For further information, contact Tandy Ritchhart via email (swkls@swkls.org) or phone (620-225-1231 or 1-800-657-2533).  Apply via email with a meaningful cover letter and your resume as Word or pdf attachments to Tandy Ritchhart. Position open until filled.