Employment Opportunity – System Director

Southwest Kansas Library System
Title:  System Director
Classification: Librarian V
Reports to:  Southwest Kansas Library System Board
FSLA:  Exempt
Status: Full Time (40 hours/wk)

Company Values

  • Perform quality work within deadlines with or without direct supervision
  • Interact professionally with other employees, customers, and peers throughout the state
  • Work effectively as a team contributor 
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
Position Summary:  Responsible for all facets of a 21 county multi-type library system to include fiscal, personnel, programming, and legislative functions and provides vision and leadership to the Southwest Kansas Library System, its Board, and staff. 

Primary Functions:

  1. Serve as technical advisor for the System Board to frame, implement and evaluate System services, operations and policies.
  2. Develop annual budget with the advice of the Budget Committee and maintain System’s financial integrity. Work with auditors to prepare budget publication and ensure timely publication of System budget. Work with SWKLS committees to develop and manage programs, services, and related policy.
  3. Prepare agenda and reports (financial and informational) for Board meetings and committee meetings in consultation with Board Chair or Executive Committee.
  4.  Prepare payroll and all bills for processing; receive, record, and deposit reimbursements from member libraries. Oversee all areas of System finances including QuickBooks, the line item budget, and bank balances.
  5.  Manage public and school contracts
  6. Keep member libraries apprised of staff goals and long-range System plans.
  7. Employ, supervise and evaluate personnel required to carry out the services of the System, including but not limited to creation and review of annual goals and objectives. Review departmental reports.  Assist in planning and implementation of staff continuing education.
  8. Monitor trends in librarianship to ensure that System services are vital and that the current and future needs of member libraries are met.
  9. Ensure System compliance with all state and federal laws and regulations,
    including knowledge of and familiarity with Kansas statutes and library standards.
  10. Inform the Executive Committee of the needs and status of member libraries.
  11. Oversee care and maintenance of system facilities and operations.
  12. Communicate effectively to System Board and members. 
  13.   Meet regularly with county commissions and library boards in the system. 
  14. Represent System on local, state and national issues relevant to library legislation and concerns.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time.

SKILLS AND COMPENTICIES:

1. Strategic Thinking
Recognize future trends and appropriately revise or create services and programs
2. Customer Focus
Work with a positive, service oriented attitude, focused on current and future customer needsLeadership

3. Support staff in developing innovative ways to assist libraries in creating and maintaining relevant services and programs. Take a leadership role in state-wide activities for the benefit of member libraries and general library service.
4. Problem Solving
Recognize patterns, consider risks, and use sound judgement to identify, solve, and prevent problems
5. Decision Making
Gather, utilize, and interpret relative information to make informed decisions
6. Financial Management
Successfully manage all income and expenditures, develop annual budget, and oversee grant-funded projects.
7. Presentation Skills
Inform and educate small and large groups through a variety of presentation methods including online and in-person venues.
8.Communication
Convey and receive information effectively in writing and when speaking, keeping staff, customers, and stakeholders apprised of System services and programs
9.Dependability
Take appropriate action to meet goals, schedules, and demands while accepting responsibility for actions, results, and risks
SUPERVISORY RESPONSIBILTY:
Supervises Technology Coordinator, Consultant, Interlibrary Loan/Reference, Office Manager
DECISION MAKING:
Full responsibility for decision-making and implementation of all System policy and procedures as established by law and System Board.
QUALIFICATIONS:
Master of Library Science degree from an ALA accredited university, plus at least five years progressively responsible administrative experience.
EXPECTED HOURS OF WORK:
Regular hours are M-F, 8:00am-5:00pm; Flex time and/or comp time may be applied if travel disrupts regular hours.
Physical Requirements:  Must have the ability to:
  • Drive own vehicle, with a valid driver’s license, to System libraries and in-state meetings
  • Lift and/or move 30-40 pound loads over 100 feet multiple times in a 3 hour period
  • Bend, stoop, crouch, kneel to floor multiple times in 3 hour period
  • Stand for 3 hours without sitting
  • Carry a 2 pound load overhead to the height of 6 feet multiple times in a 3 hour period
  • Read 6 pt. type font
  • Hear individuals in a conversational voice at a distance of 10 feet and on the telephone 
  • Speak clearly and audibly to individuals at a distance of 10 feet and on the telephone
  • Use hands to finger, handle, feel or operate objects or controls
  • Hand-eye coordination is necessary to operate computers and office equipment
Selection Guidelines:
Written application, oral interview, reference and background check.
EMPLOYEE CERTIFICATION:
I hereby understand and acknowledge that any employment relationship with the Southwest Kansas Library System is an “at will” employer, which means that the employee may resign at any time and that the Southwest Kansas Library System may discharge the employee at any time, with or without cause.  
The above job description is not an employment agreement between the employee and employer.  Changes will be made by the employer as the needs and requirements of the job change.
I have read this job description and am qualified for the position it describes.  I hereby certify my ability to perform all essential functions of the position as stated in this position description.

__________________________________ ________________________

Name Date

11/2020