Welcome to the first thing in SWKLS Things 2020! This month we’re going to be learning more about Google Drive. The lessons for Google Drive will be divided up into two parts: Part 1 and Part 2. Google Drive is a great resource and can be used to share and collaborate on documents with coworkers or committee members, share documents on your website, store files, etc. Note: We do not recommend storing files with passwords or other confidential information on Google Drive. A better option is to use a password manager such as LastPass.
Part 1 will focus on the basics of Google Drive. You will learn more about:
- Google Drive and why it’s useful
- How to access and create different documents in Google Drive
- How to create a document
- How to access templates and use one to create a document
- How to rename or name a document in Google Drive
Part 2 will be posted in February and will delve more into how to share a document, how to organize documents, etc.
This may be a review for some of you. If it is you should still learn something. Learn something new by trying out a new template, creating a drawing, or doing something else you haven’t tried in Google Drive before.
The activities for this lesson are due January 31, 2020 at 11:59 pm central time and are worth 2 credit hours. Estimated work time: 1-2 hours.
If you would rather complete an alternate topic, please go to the alternate topic page and pick one from the list. You are also welcome to choose past topics or topics from the first round of Things.
If you get stuck and need help, please don’t hesitate to ask.
Exercises: (Due January 31, at 11:59 pm CDT)
Tools you will need:
- A computer with a browser.
- A tablet or other internet enabled device will also work for most of these activities, but a laptop or computer will probably be easier.
- A valid gmail address.
- If your library has an email address like firstname.lastname@example.org you most likely have a G Suites address through Google and can use that account.
- An Internet connection.
Activity 1: (10-15 min)
- Complete GCFLearnFree’s All About Google Drive Lesson.
Activity 2: (10-15 min)
- Complete Getting Started with Google Drive.
Activity 3: (10-15 min)
- Complete Creating Google Docs including the Challenge at the end.
- If you didn’t already do it in the challenge…
- Find and use a template
- Rename the file
- Go back to Google Drive and find your file.
Activity 4: (10-15 min)
- Finish Uploading Files to Google Drive
- If you haven’t already, do the following:
- Upload a Word document from your computer to Google Drive.
- Convert your file to a Google Document by clicking on Open with and Google Docs (see picture below).
- Glance over the converted document. Did the conversion process mess up any of your formatting?
- Go back to your Google Drive and notice that there are now two copies of the file you uploaded, the original Word document (viewable only) and the converted one in Google Docs format. The converted one will be the one you use to make any edits.
- Note: Several of our libraries use Google Drive to share policies and board minutes on their websites. Plains, Dudley Township Public Library, and Cimarron are three of these. If this is something you’d like to do please complete 2020’s Thing Two first and also talk to Steve, Bernardo, or Janelle at the SWKLS office so we can help you get started.
Activity 5: (5-10 minutes)
- Comment below answering the following questions:
- What did you learn?
- What do you like and not like about Google Drive?
- How can you see this being useful in your library? Or.. in your personal life?
- How do you see your patrons using Google Drive?
- Respond to one other person’s comment.
- Register for SWKLS Things 2020: Thing 1