Introduction/Content:

Welcome to the eighth thing in 12 Things SWKLS 2018.  This month we’re going to learn about the New Gmail.  Gmail launched a new interface for their email platform late in the Spring.  Users can turn it on themselves now or it will rolled out to everyone else on August 21.  We thought it would be good for those of you to have some training to help you navigate the new interface.  The activities below will help you navigate the new changes.

The activities for this lesson are due August 31 at 11:59 pm central time and are worth 2 credit hours.  Estimated work time:  1-2 hours.

If you don’t have access to gmail or would rather complete an alternate topic, please go to the alternate topic page and pick one from the list.  You are also welcome to choose past topics or topics from the first round of Things.

If you get stuck and need help, please don’t hesitate to ask.

Exercises:  (Due August 31, 2018 at 11:59 pm CDT)

Tools you will need:

  • A computer with a browser.
    • A tablet or other internet enabled device will also work most of these activities, but a computer would be preferrable to do the gmail aspects.
  • A Gmail account, personal or work will work.
  • An Internet connection.

Activity 1:  (5-15 min)

    1.  Watch the video below:
    2.  Read the  Top​ ​6​ ​things to​ ​know​ ​about​ ​new​ ​Gmail from Google.
      1. You’ may also want to print this.
    3. Read and print the Gmail Cheat Sheet.
    4. Read about Confidental Mode.
      1. Note 1:   Confidential Mode may not be turned on for your account if you have a G Suites account (like with with a library specific domain such as email@swkls.org or ashlandlibrary.info.  This will be rolled out later.
        1. In April, Google introduced the new Gmail, including a feature called confidential mode, which helps you protect sensitive content in your emails by setting expiration dates or revoking access to previously sent messages. This feature is now launching to consumer Gmail users only. As previously announced, it will launch to G Suite users at a later time. As a G Suite admin, you can define rules to handle confidential mode messages sent from consumer users to G Suite users in your domain.
      2. Note 2:  The video mentions emailing credit card information, etc.  We don’t recommend sending any confidential information via email such as passwords, credit card numbers, ssn, etc.  But, this is an option if you want to send some information in a more secure format or to control when an email expires.   

Activity 2:  (10-30 min)

  1.  Turn on the new gmail if you don’t have it already. (If it’s after August 21, this may already be turned on).

    1. Note:  If you aren’t seeing this option, call or email Janelle.
  2. Compose an email.
  3. Snooze an email.
  4.  Change the Display density:
  5. Send someone an email in confidential mode, if you have it.
    1. Note 1:   Confidential Mode may not be turned on for your account if you have a G Suites account (like with with a library specific domain such as email@swkls.org or ashlandlibrary.info.  This will be rolled out later.
      1. In April, Google introduced the new Gmail, including a feature called confidential mode, which helps you protect sensitive content in your emails by setting expiration dates or revoking access to previously sent messages. This feature is now launching to consumer Gmail users only. As previously announced, it will launch to G Suite users at a later time. As a G Suite admin, you can define rules to handle confidential mode messages sent from consumer users to G Suite users in your domain.
    2. Note 2:  The video mentions emailing credit card information, etc.  We don’t recommend sending any confidential information via email such as passwords, credit card numbers, ssn, etc.  But, this is an option if you want to send some information in a more secure format or to control when an email expires.   
  6. Find your contacts.
    1. Contacts have moved.  Go to the apps button and then click on contacts.
  7. Add a contact.
    1. You can also edit or add a contact directly from gmail by hovering your mouse over someone’s name in gmail.
  8. Edit a contact.
    1. You can also edit or add a contact directly from gmail by hovering your mouse over someone’s name in gmail.
  9. Open the calendar, keep, and tasks on the right hand side of the screen.

Activity 3:

  1.  Comment down below with the following:
    1. What do you like about the new gmail?
      1. What are you the most excited about?
    2. What do you not like?
  2. Reply to at least one person’s comment down below.
  3. Register for Thing 8.

41 thoughts on “12 Things SWKLS: 2018 Thing 8

  • August 6, 2018 at 11:53 am
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    I like the new gmail. I like being able to collapse the main menu and that I can look at my calendar and gmail at the same time without having to switch from tab to tab 🙂
    The snooze thing is kinda cool..not sure that I will use it. I like the confidentiality button 🙂
    I wish the bar on the right could be squished a bit so it doesn’t cover up some of the email stuff when opened.

    Reply
      • August 28, 2018 at 3:23 pm
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        You guys read my mind! I was thinking what Millie was thinking…too much space taken up by the chat feature, which I never use. Thanks for the help Janelle!

        Reply
  • August 6, 2018 at 11:53 am
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    There are a couple things that I like about the new Gmail look. The first thing is that you can view your google calendar right alongside of your email. The only bummer about that is that we dont use google calendar. It is so much more convenient if you are wanting to check the calendar real quick. The second thing that i like is that you can mark an email as unread or archive it without opening the email. The only thing that is missing is being able to label it. Snoozing an email is a good idea, but im not sure if it is worth the hassle or not. Ideally, if your email is organized, this wouldn’t be as beneficial. It is a nice idea though.
    I think the thing I am most excited about is the google calendar. It is just a good idea.

    The one thing that I do not like is the confidential email. This is, in a way, like thinking that sealing an envelope is going to keep people from stealing your information. In a way its just a big false security. This is also something that I can see people thinking is more secure than it really is.

    Reply
    • August 7, 2018 at 4:37 pm
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      I agree on the confidential email. It would be a false since of security. People can always take a picture of it or screenshot it. Not really sure on the benefits for us.

      Reply
      • August 27, 2018 at 3:52 pm
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        I also agree! I’ve always been told to NEVER send important information over email, I’ll stick to that!

        Reply
    • August 9, 2018 at 9:15 am
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      I am so proud of you guys for being skeptical about sending things with confidential mode!

      Reply
  • August 6, 2018 at 2:34 pm
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    1. I like the new Gmail concept. I like having the task and calendar window at your fingertips. I see me using both of them daily. I am most excited about the snooze button. I have a real problem of getting busy and not dealing with e-mails right away so this could be a plus and letting me deal with them when it is suitable for me.

    2. Not for sure I will use the confidentiality button . Not that I don’t think it is a good idea. I just don’t thing I would take the time or remember that it exist. Also it seems that I have tons of labels that scroll forever. I didn’t remember that long of a list on the old Gmail.

    Reply
  • August 6, 2018 at 2:44 pm
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    Millie,
    I have the same issue as you. I wish we could size our side bars also or narrow the box in the middle so everything could be seen better. Janelle did help to make the problem better but it would be great if we could customize our page more.

    Reply
  • August 7, 2018 at 4:36 pm
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    I had not changed my personal gmail over to the “new” one until we got this assignment. I’m not good with change and this just made me realize how unorganized my personal email is!
    With that being said, the new gmail really isn’t that bad. I like the option of seeing the google calendar now in your email. I love the idea of the snooze button! Sometimes I’m just not ready to tackle an email but also don’t want to forget about it when it does need to be addressed. I will probably use this feature frequently, even though I shouldn’t ignore emails.
    I’m not really sure what to think about the confidential feature. Am I a spy sending important things that can’t be copied? I can’t really think of a situation that I would really use that feature.

    Reply
    • August 16, 2018 at 3:30 pm
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      Jessica D, also bad about forgetting emails. I read them, (just like text messages) and mentally reply but never actually do get back to them. If they’re not within the first 10 or so emails on the top of my list then they’re “Out of sight, out of mind” seems like!
      Love the spy reference! Hadn’t thought of it that way but it’s true, it does feel like that! 😀

      Reply
  • August 9, 2018 at 9:41 am
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    Already been using it for a few days when I noticed it was the topic. Like the interface. Pretty easy to pick up. Didn’t know about the confidential mode. In an era of people screen capping everything, not sure it is really all that confidential. So not going to use that.

    I love the auto-replies the new gmail suggests. I have been using that feature the most.

    Reply
    • August 10, 2018 at 2:21 pm
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      I like the auto-replies too, Royce. Will be so much faster on some emails!

      Reply
      • August 13, 2018 at 11:41 am
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        The auto-replies are super handy on a phone! I am the typo queen as I am sure you have all seen, so they help me a bunch! Auto-correct changes some of my phrases into some crazy stuff!

        Reply
      • August 23, 2018 at 2:05 pm
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        I agree the auto reply feature is awesome!

        Reply
    • August 28, 2018 at 3:25 pm
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      I am anxious to see how often I can use the auto-reply feature. It is a great idea in theory. But I am sure if it works for Royce, it will work for us 🙂

      Reply
      • August 30, 2018 at 9:14 am
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        I use the auto-reply a lot! And more times then not, it is what I would say. 🙂

        Reply
  • August 9, 2018 at 11:09 am
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    I’m excited to try the new changes but, also think it will take some getting used to. The confidential mode is interesting and I hope it actually will improve some security. Nothing ever seems to be safe when it comes to using the internet. . The snooze button is great for those that receive a ton of emails . The side bars may help simplify things and be able to see things on screen more easily. Google is always trying to improve!

    Reply
  • August 9, 2018 at 6:10 pm
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    The thing I like the most is the option to turn on the Preview Pane. If you go to Settings and the Advanced tab, you can enable the Preview Pane. After you do that you have a “toggle split pane mode option” next to the Settings gear. I can also see myself snoozing emails for later.

    Reply
  • August 10, 2018 at 2:17 pm
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    I peeked at Thing 8 when Janelle sent the email, so when gmail wanted to switch over I didn’t until now. Hey, if I get tips before trial and error, I’m okay with that! It doesn’t seem all that much different. I don’t use calendar so that part didn’t interest me. The snooze option could be useful. I star so much to go back to that sometimes it takes longer than it should to locate an older email to respond to. Don’t think I would use the confidential button, with every new ‘thing’ comes someone who would love to be the first to hack it. I’m older, so more wary of new things!

    Reply
    • August 14, 2018 at 9:32 am
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      I didn’t think about snoozing emails to a time when I could address them properly. I think that makes the snooze feature a lot more beneficial for me. Instead of having ten or so unread emails that are in random places in my inbox, I could just delay it until a time that I can actually answer it. Then I don’t have to worry about remembering it also.

      Reply
  • August 10, 2018 at 3:29 pm
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    I haven’t used gmail that much to send messages. I still stick to my pld account. I do like the calendar option though, I use it all the time, so it will be nice to have it right there handy. I like the idea of a confidential mode. I received a message from a vendor in confidential mode a few days ago. I thought “what is this?” It was easy to use, so I was just curious how he did it; now I know! I agree with Caleb. It does lend a false sense of security, so I won’t be sending any important information that way.

    Reply
  • August 16, 2018 at 3:23 pm
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    1. What I like about the new Gmail is that in the default display density that you can click directly on the attachment without actually going into the email! Good for speeding things up when you know exactly what you’re looking for!
    a. Excited and kinda creeped out that the Google calendar automatically knows when to put you down for what! I had tomorrow’s SWKLS board meeting and ARSL conference (which I had to cancel sadly) all “penciled in” on my calendar already just after I’d barely set it up!
    2. Not really liking the confidential mode. Seems more of a hassle than what it seems like it’d benefit especially with people still being able to screen-shot the information that you’re trying so hard to protect…

    Reply
    • August 28, 2018 at 4:27 pm
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      I hadn’t even noticed that about the default density until you mentioned it. I think I’ll try that out now. Thanks!

      Reply
  • August 23, 2018 at 10:13 am
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    I actually really like the way the new google is set up! It just looks so much better. The calendar feature is really handy. I also think the snooze option is cool!
    I personally don’t care for the confidential mode, I just don’t see myself using it.

    Reply
  • August 23, 2018 at 1:58 pm
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    I don’t use Gmail a lot, I just learned to use folders and labels a few months ago! 🙂 But it seems to be pretty similar to what it was before, just a few added features to make it more user friendly I suppose with the calendar integrated for example. I like the snooze option, pretty handy if you need to address an email at a later date and also the auto reply is cool! How does it know what I want to say??
    I’m not too sure about the confidential mode. Since it’s not on my library account I haven’t really experimented with it on my personal account either. I don’t see myself using it just because of the false sense of security. I’m afraid information could still be compromised.

    Reply
  • August 27, 2018 at 3:56 pm
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    I’ll start off with not being excited about the “confidential” emailing. I’ve always been taught to never send anything personal/personal information over emails and I won’t start now!
    I think the calendar is more convenient! We’re always getting calls to rent our basement so it’s nice to be able to easily click to check on the dates!
    I’m probably more excited about the auto-reply, although I always add to it!

    Reply
    • August 27, 2018 at 4:34 pm
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      The auto-reply is my favorite! I use those all of the time on my phone! I am so glad you all are so cautious about sending personal and confidential info via email.

      Reply
    • August 28, 2018 at 10:44 am
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      The auto reply does seem pretty cool, especially for someone like me who dislikes replying to emails.

      Reply
  • August 28, 2018 at 10:40 am
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    I like the snooze button, I have tendency to leave things for later and then forget about them, so that will be useful. I’m excited about being able to look at my calendar as I’m writing an email. While the confidential button is a good idea I don’t think it i’ll be using to, to risky.

    Reply
    • August 31, 2018 at 2:51 pm
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      I like the idea of a snooze button too, but I’m afraid it will turn out like my snooze on my alarm in the morning. Hit several times, and then I get up late anyway, lol.

      Reply
  • August 28, 2018 at 3:20 pm
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    I think it is really cool that you can add or edit contact directly from the inbox. I am also interested in trying the “confidential” mode when it is available.

    I am most excited about the snooze email option…I leave a lot of items in my inbox that aren’t for several weeks or a month, but don’t want to forget about them. I can see myself using that A LOT!

    Not sure how I feel about the design layout…I like clean and not too much clutter. It’s nice that everything is right there, but I will need to figure out how/if I can “hide” some of the tools I don’t use regularly.

    Reply
  • August 28, 2018 at 4:35 pm
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    1. I like having some things more accessible from the screen where I’m glancing over my emails. I like being able to check my calendar right there. I was glad to see another comment about being able to just click on attachments, I think that could be useful. I think I may also like being able to snooze emails when I get used to it.
    2. I don’t really like the overall look. I need lines or something between sections or something, I don’t know. It is all just plain & kind of hard to look at. Maybe that will motivate me to get through my email faster! Lol

    Reply
    • August 28, 2018 at 4:38 pm
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      Ginger,

      You might try changing your theme (if you haven’t already) and seeing if that helps brighten it up. You can that by clicking on the gear and then clicking on themes.

      Reply
      • August 31, 2018 at 2:30 pm
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        I just changed the theme on my background and it actually did make the screen more “viewable”.

        Reply
    • August 31, 2018 at 2:14 pm
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      I agree with you Janelle. The overall look is plain and almost unnoticable. But, I can work with it and maybe they will improve on it, with time.

      Reply
  • August 30, 2018 at 9:12 am
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    I really like the new gmail and everything about it! I think my favorite would be the side bar with the calendar, tasks, and notes.
    I am also really excited about the “snoozing” an email, it will be great to set when it is something I don’t really need to do until a later date. 🙂
    There is nothing that I do not like about the new gmail, it is all up to date and wonderful. I think it was a really smart idea on Googles behalf to update it.

    Reply
  • August 30, 2018 at 4:26 pm
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    I love that I can see the calendar. Sometimes flipping between tabs (all 32 of them -and of course 6 of them are frozen) is a royal pain.

    I hated the chat/hangout feature and would like to thank Amy for the link to turn it off. Amy, there is chocolate on my desk! I also don’t think I will ever use the confidential feature or the snooze.

    Now if we can just get a sort so that we can batch delete the stuff that doesn’t quite meet the criteria of spam, but comes in multiple messages throughout the day.

    Reply
  • August 31, 2018 at 2:02 pm
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    I will have to do a little more playing with this. I think I might try the “keep” for notes. But, I don’t really have a need for the calender or the taks, at this point. Being as small as we are I don’t have a lot to schedule.

    When I went into “my contacts” the screen was jumping on the right and lower sides of the screen. Did anyone else have this problem? I was still able to enter a new contact, but the jumping screen was a bit annoying.

    Reply
  • August 31, 2018 at 2:12 pm
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    I will have to play with this a bit more. I think I might use the “keep” for notes. But, I don’t have mush need for the calender or the tasks. As small as we are I don’t schedule very much.

    When I opened “my contacts” the left and lower sides of the screen were jumping. Did anyone else have that problem? I was able to add a new contact, but the jumping screen was a bit annoying.

    I tried posting this comment a few minutes ago, but am not sure it took. I apologize if it shows up and I am repeating myself.

    Reply
  • August 31, 2018 at 2:48 pm
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    I really like being able to view the calendar on the same page! That will be much more beneficial and waste a lot less time. I don’t dislike anything. I think everything takes time to adjust to, and eventually I will possibly complain when they update it again, lol.

    Reply

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