Welcome to the eleventh thing in 12 Things SWKLS 2018.  This month we’re going to be learning about email listserves.  We’re going to discuss what listserves are, how they’re handy, how to post to them, and how to reply to a message.  

The activities for this lesson are due November 30  at 11:59 pm central time and are worth 2 credit hours.  Estimated work time:  1-2 hours.

If you would rather complete an alternate topic, please go to the alternate topic page and pick one from the list.  You are also welcome to choose past topics or topics from the first round of Things.

If you get stuck and need help, please don’t hesitate to ask.

Exercises:  (Due November 30, 2018 at 11:59 pm CDT)

Tools you will need:

  • A computer with a browser.
    • A tablet or other internet enabled device will also work for most of these activities.
  • An email address.  
  • An Internet connection.

Activity 1:  (10-15 min)

  1.  Part of being a member of the Southwest Kansas Library System is having access to SWKLS email lists.
  2. An email list is an easy way to communicate via mail. When an email is posted to the list it will be distributed automatically to the other subscribers on the list.  
  3. These lists can be used to be used to:   
    • Ask Questions
    • Collaborate
    • Share ideas
    • Giveaway/sell items
    • Get help and/or advice
    • and much more!  
  4. Read the SWKLS Listserve Webpage.
    You may also want to print this out for future reference.  
    1. This can also be found under About on or by searching for listserve or lists.  

Activity 2:  (10-20 min)

  1.  Post an email to one of the SWKLS email lists asking a question, giving away an item, etc.  
    1. If you aren’t sure if you’re subscribed, email or call Janelle or Steve and they can check.  
  2.  Reply to a question or comment on one of the SWKLS lists.  
    1. Note: the SWKLS lists are setup so the reply only goes to the poster.  If you’d like to reply to the whole list you can do a reply all.  (Note:  a Reply all is only recommended when it’s something the whole list can benefit from.)

Activity 3:  (10 – 15 min)

  1.  Check out the lists hosted by the State Library of Kansas.  
  2.  Sign up for any lists you might be interested in.  

Activity 4:  (10-20 min)

  1.  Post a comment below answering the following:  
    1. What is your favorite thing(s) about email lists?  
    2. What did you learn this lesson?  
    3. What other email lists other than the SWKLS ones do you find valuable?  
  2. Reply to one other person’s comment.  
  3. Register for Thing 11!  


Bonus Acitivity:  (10 – 15 min) (will only work with a gmail or G Suites account):  

  1.  Manage your SWKLS email lists by going to:  
    1. You will only be able to log in to this with a gmail or Google Suites email address.  
    2. SWKLS uses Google Groups to manage our email lists. 
  2. Sign in with your work email address (if you haven’t already.)
  3. Click on My Groups to view the and manage the groups your email addressed is associated with.  
  4. Note:  There may be groups listed that are not SWKLS groups.  
  5. Under each group you can manage how often you receive messages.  You can change to receive daily summaries, combined updates, receive every new message, or not get any emails.  

    1. The SWKLS office recommends keeping your SWKLS lists at “every new message”.  But, if you’re receiving a lot of list emails the other options are a good way to manage your subscriptions.  
    2. You can also leave a group from this screen as well by clicking on Leave this group.  
    3. You may want to take some time and see if there are any Google Groups you’re subscribed to that are no longer active or you no longer participate in.  You can remove yourself from those if you’d like.  
  6. Most email lists should have something similar where you should be able to manage your settings. If you have any questions or need help with this, please don’t hesitate to contact our office.  


22 thoughts on “12 Things SWKLS 2018: Thing 11

  • November 5, 2018 at 12:55 pm

    All done except for Bonus activity (don’t have a gmail work email)! Subscribed to all the lists I think I need to be subscribed to!
    I sent out this email to the swklslist:
    Scott County Library has:
    Babies Storypack
    Families Storypack
    Animal Adventures playaway View
    All three of these wonderful items would love to come hang out with you!!!
    I think they’ve grown tired of us!!!
    Let me know when they can come to you! They are anxiously waiting!
    **Just in case you didn’t see it and would like for one of these items to come hang out with you!!!**

    • November 5, 2018 at 6:59 pm

      Saw the email too late, someone snagged them before I could! I like it when library sent emails listing PlayAway Views ready for new homes. You kinda forget about them and it’s nice to know exactly what to look for on ShareIt!

    • November 30, 2018 at 3:22 pm

      I’m glad you posted this! It reminded me I needed to do the same thing with some Playaways we’ve had for quite a while.

  • November 5, 2018 at 6:48 pm

    1. What is your favorite thing(s) about email lists?
    –I like the variety of libraries it reaches. From all sizes to all corners of the state! And it can be directors or library aides sending responses! You get to hear all sides of the story! Haha!
    2. What did you learn this lesson?
    — I need to utilize this more! And I found a new listserv that I think will be beneficial (Kanill-l)!
    3. What other email lists other than the SWKLS ones do you find valuable?
    –ARSL’s listserv often has pretty relevant small library type things come through. Now just to take the time to read everything that comes through!!!

      • November 15, 2018 at 4:39 pm

        I am going to check out ARSL now. Aren’t they the ones that put on that conference Candi hosted in Cimarron last year?

    • November 14, 2018 at 1:22 pm

      This lesson has helped me understand why I get some of the emails I receive from others in the list! It is a great way to share with others about anything and everything! Since i just do ILL and help in Circulation I don’t have much opportunity to share and use lists but, I will for now on! Funny, everyday is a new learning experience! Thank you

      • November 21, 2018 at 2:12 pm

        This also explains some of the emails I receive. I do the ILL and Circulation, as you do. But I have been able to use the swklslist quite a bit. A new learning experience it was. I’m curious to see what other list serves are out there.

  • November 8, 2018 at 4:18 pm

    What is your favorite thing(s) about email lists? It is a conveniant and quick place to get answers, advice, or to find other libraries who might need something
    What did you learn this lesson? That I was already registered for the Cataloging list serve
    What other email lists other than the SWKLS ones do you find valuable? I am singed up for the State ILL list serve

    • November 16, 2018 at 2:51 pm

      I was NOT registered for the cataloging list serve!! I am now 🙂

      • November 27, 2018 at 5:42 pm

        I didn’t know about the cataloging list serve but I think I will sign up for it. To keep in the know!

        • November 30, 2018 at 5:52 pm

          I didn’t know there was a cataloging list serve either, but I guess I was already signed up for it. Who knew!? 🙂

  • November 14, 2018 at 1:17 pm

    My favorite thing about the list is being able to share with multiple libraries all at once! Also, found out I’m already subscribed to 2 lists! I like that if I have questions I can get answers and opinions from many varieties of libraries in Kansas. I will definitely try and use this more.

  • November 15, 2018 at 4:37 pm

    My favorite thing about these lists is you only have to type the message once! I learned how to edit the lists I belong to. Kanlib is good to reach all the libraries in the state not just our corner.

  • November 16, 2018 at 3:02 pm

    What is your favorite thing(s) about email lists?
    Definitely the fact that I can communicate with everyone in a single email instead of sending them individually, also the fact that the reply only goes the original sender, unlike a group text where everyone gets the response!!!
    What did you learn this lesson?
    I learned that I was not on the cataloging list! I am the only cataloger in our library so that will definitely be helpful if my all knowing Sara McFarland doesn’t know 🙂
    What other email lists other than the SWKLS ones do you find valuable?
    I signed up for the KANLIB list, I’d be interested in future job openings….key word future, so definitely not any time soon!

    • November 21, 2018 at 11:45 am

      I hadn’t thought about comparing the reply to sender to how annoying group texts can be. In a way this is a better default because it makes you think whether you really need to send your reply to everyone or just the original sender

  • November 21, 2018 at 1:43 pm

    1. My favorite things is that the group participants all have a common goal. Most of the time when you post a question the turn around time is quick and I like that when it comes to solving a problem.
    2. I found that I am using the listserv more often when I want to get rid of something such as a duplicate copy of a book or dvd.
    3. I also like the ARSL list serv as the topics pertain to small libraries.

  • November 21, 2018 at 2:00 pm

    1.) My favorite thing about email lists is being able to contact mutiple libraries with one email, rather than having to do it one-by-one or with numerous “ccs”, attached.

    2.) I hadn’t known there were other lists besides the swklslist and publiclist, until this lesson. And, I had thought these two lists were just part of the SWKLS services.

    3.) I can’t say if any other lists are valuable, yet since I didn’t know there were more. But, I am a bit interested in the state list, SLAHOA-L and the ARSL, mentioned in Susie Boschman’s comments.

    I tried to do the bonus activity. But, I was never given a password, by the former director. So, I wasn’t able to sign in to

    • November 28, 2018 at 8:46 am


      About the bonus activity: The password for that should be your email address password. If you don’t have that, let me know and we can reset it.

      • November 30, 2018 at 11:50 am

        Bonus Activity :

        Thank you, Janelle. I was able to get in with the password. We only have 2 listservs. I hadn’t been aware of managing this list and just discovered the name of the former assistant librarian was still attached to these lists. So, was able to edit them and replace it with my name. I want to look into more listservs and see if any others would benefit our library.

  • November 30, 2018 at 3:40 pm

    My favorite things about email lists are being able to reach multiple libraries with one message & seeing messages from all over SWKLS and the state. I learned the default reply is just to the sender, I didn’t realize that before. I also learned where I could check on the State LIbrary website to see if I was signed up for the lists I need to be on. I hadn’t noticed emails from the KANILL-L list for awhile so I wasn’t sure if I was on it (I am). I’ve found the KANLIB-L emails to be helpful on several issues, and I’ve picked up a number of free books for our collection through messages on this list as well.

  • November 30, 2018 at 6:05 pm

    My favorite thing about email lists is being able to contact several libraries at one time.
    Now I understand a little bit more about why I get emails that I don’t really know what to do with or how to respond. I learned that I was already on the cataloging list and I didn’t even realize there was such a thing. In the bonus section I found where I can opt out of a list if I don’t want to be on it. And even though not recommended you can change the number of emails received. When I looked at the State Lists I opted not to get on any of their lists since Ginger and Ronna already are. I figured it would save filling up my inbox and the less email I have to filter the better. (That’s valuable to me!!)


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