Chairperson: Amy Brucker, Hamilton County Library
1st Vice Chair: Royce Kitts, Liberal Memorial Library
2nd Vice Chair: Audrey Flowers, Meade Public Library
Secretary: Jacque Sherrill, Jetmore Public Library
Treasurer: Eunice Schroeder, Stevens County Library
Tandy Ritchhart, Recording Secretary
The duties of the officers are as follows:
- The Chairperson presides over all meetings and, along with other members of the Executive Committee, appoints committees;
- The First Vice Chairperson, in the event of the absence or disability of the Chair, or of a vacancy in that office, shall assume and perform the duties and functions of Chair.
- Second Vice Chairperson, to act as Chairperson in absence of Chairperson and First Vice Chairperson;
- The Treasurer is responsible for all financial reports of the System.
- The Secretary shall read and approve accurate minutes of all proceedings of board meetings; and return them in a timely fashion for the Recording Secretary to distribute minutes for the next board meeting.
- The Recording Secretary, as appointed by the Chairperson from the system staff, shall keep true and accurate minutes of all proceedings of board meetings; attaching a copy of any documents adopted by the Full Board or Executive Board; correct the minutes; and provide copies of the minutes on request. This position is not a voting position.
Each of the Executive Officers shall serve a term of one year. The positions of First Vice Chair and Second Vice Chair proceed in the line of succession — Second Vice Chairperson moves into the First Vice Chairperson position and the First Vice Chairperson moves into the Chairperson position.
A candidate for any of the elected offices must have a minimum of three (3) years of experience in the SWKLS region and have a minimum of two (2) years committee work.
Section 2. The Executive Committee shall consist of the officers elected by the Full System Board. The System Director, the Recording Secretary and the immediate past Chairperson shall serve the committee in an advisory capacity.
Section 3. The Executive Committee shall meet at the call of the System Chairperson for the purpose of planning the activities of the System and to act in an advisory capacity to the Director of the System.
Section 4. The Executive Committee may consider and act on any emergency matter that requires attention prior to a Full System Board or Executive Board meeting. Any action taken by the Executive Committee must be ratified by either the Full System Board or the Executive Board.
Section 5. The System Director shall be the administrative officer for the System with responsibility for the state of library services within the System. The System Director shall serve as an ex-officio and non-voting member of the Full System Board, the Executive Board, and the Executive Committee and shall attend all meetings except the portion of those meetings in which the position appointment or salary is being discussed. The Director shall report to the Executive Committee on the operation of the System, shall employ and direct such employees as are provided for by the annual budget and as are necessary for the operation of the System, shall prepare agendas of meetings, issue ballots, call meetings, and poll committees.
Section 6. Any Executive Committee member may resign upon submitting a written resignation, which shall be filed with the Chair. The resignation shall become effective when so filed, unless some other effective date is set forth in the resignation. If an officer resigns from office the Chairperson shall appoint an individual to finish out the current term of the vacated office.
Section 7. Removal from Office
- Elected officers of the Executive Committee may be removed from office for just cause. A two-thirds majority vote of the Executive Committee is required to authorize a mail ballot to the Full System Board seeking removal of an officer(s). Officers being considered for removal cannot vote during removal procedures. An affirmative vote of a two-thirds majority of the votes returned removes an officer upon validation of election results.
- Just cause is defined as any willful violation of the provisions of the System Bylaws, or violation of statutory law which tarnishes the reputation of the System, or failure to perform his/her duties and responsibilities of the office or fails to attend more than two consecutive meetings without justifiable cause.